The Richmond Hill Figure Skating Club (RHFSC) is a volunteer-run organization. It is managed by a Board of Directors and administrative staff. Its board members are composed of individuals from the local community and parents of RHFSC skaters, working together and running the day-to-day operations of the club.
Our Board of Directors meet on the second Thursday evening of each month. Join the RHFSC Board today and have a say in how the club is run!
Follow us on #BeInvolved from our social media channels (Facebook, Instagram, Twitter and WeChat) for details on where we need your help.
2024/2025 Board of Directors
Club Administrator
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CanSkate Coordinator
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CanSkate Administrator
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A key member of our club providing administrative services to skating program and club event registrations, managing membership inquiries and much more.
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The CanSkate Coordinator is responsible for overseeing and managing all aspects of our CanSkate program in accordance with Skate Canada’s program delivery standards.
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The CanSkate Administrator is responsible for the behind the scenes administrative duties for the CanSkate and Pre-Novice programs in accordance with Skate Canada’s guidelines.
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Please join us in welcoming our new administration team:
Club Administrator:
Accounts Payable Administrator:
You can find them in our club office during regular office hours or via email below:
administrator@rhfsc.on.ca
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Please join us in welcoming our new CanSkate administration team:
CanSkate Administrator:
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Board of Directors Role Description
President
- Chair of all Board of Directors and general meetings
- Serve on all club committees as ex-officio member
- Appoint standing committee chairs
- Coordinate Coaches Assignments and meet regularly with the Coaches Representative
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Treasurer
- Safely control all club funds
- Prepare and submit annual budget
- Keep all financial records up-to-date
- Prepare un-audited financial statements
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Secretary
- Deal with all club correspondence, subject to approval by President
- Issue notices for all Board of Directors and general meetings
- Take minutes at all meetings and prepare and distribute copies to all attendees
- Submit to Skate Canada and Section such reports as required by Skate Canada rules and other regulations
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Coaches' Liason
- Review coach contracts seasonally to ensure validity
- Post for, interview and hire new coaches as required
- Select group session coordinator through posting and interviews
- Verify and copy all Skate Canada Coaching Certifications and First Aid Certificates and file
- Interactively develop each coach's schedule for upcoming season and provide them and the Board with signed copies
- Prepare, verify and submit a complete and up-to-date coaches list to Skate Canada
- Schedule and chair regular coaches meetings
- Keep coaches informed of club actions through regular memos
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Membership
- Set dates and times for registration events
- Confirm with Publicity Chair the content and placement of the respective registration advertisements in the Richmond Hill Parks and Recreation booklets
- Organize and conduct all registration events
- Collect all registration forms and money
- Prepare and submit control sheets
- Advise Coach Liaison and P.A. Coordinator of registration numbers
- Organize volunteers to greet and check-in skaters participating in group lessons on the first day
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Test Chair
- Set dates and times of club Test Days
- Confirm ice availability
- Book judges well in advance of Test Days
- Coordinate with Skate Canada Central Ontario Section (COS)
- Post Test Day announcements stating due dates for intentions and withdrawals.
- Make Test Day intention forms and envelopes available to coaches
- Collect test intention forms, envelopes and money
- Submit test money to Treasurer
- Schedule tests and post skaters' times
- Arrange refreshments for judges as necessary
- Submit results to Skate Canada
- Keep skaters' test records up to date in club files
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Program Assistant (PA) Coordinator
- Recruit Program Assistants for all group lesson sessions
- Liaise with Membership Chair to determine session requirements
- Interactively develop and post P.A. schedules throughout season
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Facilities Coordinator
- Ensure adequate ice time is available for all group lessons and skating events and facilitate bookings with the Town of Richmond Hill
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Director At Large
- Attends Board Meetings and help at various events throughout the year
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Publicity & Promotions Coordinator
- Confirm registration dates and times with Board
- Publish regular e-newsletters
- Update 'News and Events' page on website
- Post updates on RHFSC Facebook page and Twitter feed
- Seek coverage of events from The Liberal, Rogers, etc.
- Prepare and submit ads for Parks and Rec
- Prepare skating brochures
- Post signs about upcoming events
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Music Coordinator
- Ensure music and equipment are up to date with latest solos, etc.
- Ensure availability of music and equipment
- Ensure music announcer available for Test and Club Competition Days
- Provide training to music volunteers for Test and Club Competition days
- To provide music for CanSkate, Pre-Novice sessions each season.
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Competition Chair
- Confirm Club Competition date and ice availability
- Become familiar with event categories and requirements
- Book judges well in advance of competition
- Post competition announcements stating entry deadlines
- Prepare and distribute competition entry forms
- Collect forms and money and submit money to Treasurer
- Post competition schedule and skaters list
- Coordinate music, food, loot bags, awards, etc.
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Fundraising & Merchandising Coordinator
- Organize fundraising events
- Set up and staff merchandise table at events
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Special Events Coordinator
- Organize Season Finale or Ice Show as case may be
- Organize other special events as required
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Costumes Coordinator
- Organize, catalogue and maintain our costume inventory
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Webmaster/ Programmer
- Enhance functionality and usability of website through custom PHP scripts
- Assist and provide training to website page administrators as required
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